Last updated: January 28, 2026
The Harvard Business School Club of Buffalo (“HBS Club of Buffalo,” “we,” “us,” or “our”) is committed to protecting your privacy and handling personal information in a transparent, responsible, and professional manner. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, https://hbsbuffalo.com (the “Website”), or otherwise engage with our programs, events, and communications (collectively, the “Services”).
By using our Services, you agree to the collection and use of information in accordance with this Privacy Policy.
1. Who We Are
The Harvard Business School Club of Buffalo is an independent, nonprofit alumni organization that serves Harvard Business School alumni and the broader business community in the Buffalo–Niagara region through programming, networking, and lifelong learning opportunities.
2. Information We Collect
a. Personal Information You Provide
We may collect personal information that you voluntarily provide to us, including:
- Name
- Email address
- Phone number
- Professional or organizational affiliation
- Event registration details
- Communications you send to us (e.g., inquiries or feedback)
b. Automatically Collected Information
When you visit our Website, we may automatically collect certain information, such as:
- Internet Protocol (IP) address
- Browser type and version
- Device type and operating system
- Pages visited and time spent on the Website
- Referring URLs and general usage data
This information helps us understand how visitors use our Website and improve our Services.
3. Cookies and Tracking Technologies
We use cookies and similar technologies to support Website functionality, analyze usage, and enhance user experience.
Types of Cookies We Use
- Essential Cookies: Necessary for basic Website functionality.
- Analytics Cookies: Help us understand Website usage and performance.
- Preference Cookies: Remember user settings and preferences.
Where required by law, non-essential cookies are used only with your consent. You may manage cookie preferences through your browser settings. Disabling cookies may affect certain Website features.
4. How We Use Information
We use personal information for legitimate organizational purposes, including to:
- Operate and maintain our Website
- Register and manage participation in events and programs
- Communicate with members, alumni, and guests
- Send newsletters, announcements, and event invitations
- Respond to inquiries and requests
- Improve our programming, outreach, and digital presence
- Comply with legal and regulatory obligations
You may opt out of non-essential communications at any time by following unsubscribe instructions or contacting us.
5. Sharing of Information
We do not sell personal information. We may share information only in the following circumstances:
- Service Providers: With trusted third parties who assist us with Website hosting, communications, analytics, or event management, subject to confidentiality obligations.
- Legal Requirements: When required to comply with applicable law, regulation, or legal process.
- Organizational Protection: To protect the rights, property, or safety of the HBS Club of Buffalo, our members, or others.
- With Consent: When you have explicitly authorized us to do so.
6. Data Retention
We retain personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, unless a longer retention period is required or permitted by law.
Typical retention considerations include:
- Active membership or event participation
- Ongoing communications and engagement
- Legal, tax, or compliance obligations
When information is no longer needed, we take reasonable steps to delete, anonymize, or securely dispose of it.
7. Data Security
We use commercially reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, loss, misuse, or alteration. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
8. Your Rights and Choices
Depending on your location and applicable law, you may have the right to:
- Access personal information we hold about you
- Request correction or updates to your information
- Request deletion of your personal information
- Opt out of certain communications
Requests may be submitted by contacting us using the information below. We will respond in accordance with applicable law.
9. Children’s Privacy
Our Website and Services are not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If we become aware that such information has been collected, we will take appropriate steps to delete it.
10. External Links
Our Website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites and encourage you to review their privacy policies.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Updates will be posted on this page with a revised “Last updated” date. Continued use of the Website after changes are posted constitutes acceptance of the updated policy.
12. Contact Us
If you have questions or concerns about this Privacy Policy or our data practices, please contact us:
Email: [email protected]